Microsoft 365 Tools

Calendar

Schedule and share meeting and event times.

• Invite students to virtual class
• Invite students to meetings
• Collaborate with colleagues

Excel

Spreadsheet program. Allows you to connect to data, model and analyze it, and visualize insights. It can help determine trends, timelines, relationships and more.

• Create and collaborate on gathering and analyzing data
• Create data visualization
• Create assignment templates for Cloud Assignments submitted through Quercus
• Support teamwork and groupwork through Collaborations in Quercus

OneDrive

Store, access, and share your files on the cloud. You can access files from any device, anywhere. Sharing your files allows you to collaborate with others.

• Store and share large files (e.g., course materials)
• Release content to selected students
• Collaborate on documents
• Add annotations to shared documents
• Create cloud (template) assignments that students can modify and submit for feedback
• Share documents and folders

Tip: Use the Microsoft OneDrive integration with Quercus to create links to OneDrive files in Modules and the Rich Content Editor.

OneNote

Organize notes in a digital notebook that can be accessed across all devices. Create sections and pages with multi-media, files, forms and more.

• Create a virtual, scrolling whiteboard for demonstrations and problem solving (Tip sheet coming soon)
• Save multimedia content
• Collaborate with others
• Collect multimedia

OneNote Class Notebook

Organize lesson plans in a formatted digital notebook with a workspace for students, and a private page for each student

• Disseminate materials: Store class materials in Content Library
• Create a course wiki: Collaborate in Collaboration Space, including group projects, peer review, posing questions
• Create private Student Notebooks (e.g., a journal or ePortfolio): View individual student work within private space and provide feedback

Tip: Use the Redirect tool to add a link to your OneNote Class Notebook to your Course Navigation menu.

Outlook

Manage emails, calendar events, tasks, and contacts using Outlook.

• Email students and colleagues
• Book classes and office hours
• Create shared calendars

PowerPoint

Design and share professional presentations. PowerPoint integrates closed captioning while presenting.

• Create and collaborate on presentations
• Include multimedia for increased engagement
• Enhance lesson with visuals
• Create posters
• Create lecture recordings and export as .mp4
• Caption presentations
• Create assignment templates for Cloud Assignments submitted through Quercus
• Support teamwork and groupwork through Collaborations in Quercus

Stream

Share videos of classes, meetings, presentations, and training sessions. Create a live event, screen or import videos.

• Host and share videos
• Generate captions and edit transcript
• Add surveys and quizzes within videos (using MS Forms) – currently unavailable
• Capture your screen

  Whiteboard

Ideate and collaborate on a free-form canvas designed for pen, touch, and keyboard. It can be used on the web or in a more full-featured app

• Share in synchronous session
• Export images or share in OneNote documentation

Changes in 2026

Microsoft Whiteboard storage is being migrated from Azure to OneDrive, with full deprecation of Azure storage by February 2026. Microsoft Whiteboard users must complete the migration to retain access.

• Any user who launches an eligible Whiteboard client (Windows app, Microsoft Teams desktop/web, or web app) will automatically initiate a non-blocking migration of their Azure-stored whiteboards to OneDrive.
• Once migration is complete, users will see their boards listed under OneDrive. Boards that fail to migrate will appear in a separate Not migrated section in the board picker.

If you have any further questions or concerns, please submit a ticket to the Enterprise Service Centre at (https://uoft.me/m365help).

Word

Create, edit and collaborate on text documents. Use built-in RefWorks Citation Manager to cite sources.

• Create and collaborate on documents
• Annotate and review documents collaboratively
• Use built-in accessibility tools to write and read documents
• Support document creation for assignment submission
• Create assignment templates for Cloud Assignments submitted through Quercus
• Support teamwork and groupwork through Collaborations in Quercus

Instructions on how to create a collaborative Word document (students/multiple people can edit):

1. Log into your UofT email (mail.utoronto.ca), select the “waffle” menu in the top left corner.  Navigate to an existing file in the “My files”, or  select “+ Add new” and then “Word document” to create a new document:
   

2. To share the document, select the blue “Share ˇ” button:
   
3. To give other access to edit the document (ability to have multiple collaborators), you need to change the “Link settings” (cog icon) and modify the “More settings” so those with the link “Can edit”: